In Spain, when applying for a mortgage or when you need to check specific information about a property, you can request a Property Registry extract, known as a nota simple. Below you will find everything you need to know about what it is and how to request it.
What Is a Property Registry Extract (Nota Simple)?
A nota simple is a document issued by the Property Registry that contains key information about a real estate asset, including its description, the identity of the owner, the ownership percentage, and any rights or charges affecting the property.
What Is a Nota Simple Used For and What Information Does It Contain?
To understand what a nota simple is, it is important to know that it has informational value only.
It provides relevant details about a property and is commonly used when making decisions about buying or selling real estate. It is also required during the property appraisal process linked to mortgage applications, as appraisers usually need this information.
A nota simple typically includes the following information:
- Ownership details of the property
- Existing charges or encumbrances, such as mortgages or liens
- Description of the property, including:
- Location
- Usable floor area
- Built surface area
- Land plot details
- Horizontal division information
- Cadastral reference number
How to Request a Nota Simple from the Property Registry
It is now possible to request a nota simple online through the website of the Spanish Association of Property and Mercantile Registrars, by selecting the option “Request a property registry extract (nota simple).”
Alternatively, you can also request an appointment at your nearest Property Registry office and apply in person.
How Much Does It Cost to Request a Nota Simple?
The cost of requesting a nota simple is unrelated to the cost of registering a property itself.
The request usually costs around €9 (excluding taxes and possible service fees).
When requested online, the payment can be made securely by credit card, as the service uses a reliable payment gateway.
Processing Time and How to Receive the Nota Simple
If you submit the request online, once the document has been issued, it is usually sent almost immediately to the email address you provided.
If you request it in person, the processing time is generally between 3 and 48 hours on working days, although in some cases it may take longer. If this happens, the expected timeframe will be indicated in the application.
Who Can Request a Nota Simple and When Is It Needed?
Anyone can request a nota simple from the Property Registry. It is not necessary to have special authorization or a specific profession to obtain it.
However, when making the request, you must state the reason for requesting the document, demonstrating a legitimate interest.
In most cases, this request is related to:
- Mortgage application procedures
- Evaluating whether to purchase a property
Frequently Asked Questions About the Nota Simple
Can I request a nota simple online or do I need to go to the Registry?
Today, it is possible to request a nota simple online without visiting the Property Registry office. The service is available through the website of the Spanish Association of Property and Mercantile Registrars, where both the request and payment can be completed electronically.
What information do I need to request a nota simple?
To request a property registry extract, you must provide at least one of the following pieces of information:
- Property registry details, such as the Property Registry number, municipality, and location
- CRU (Unique Registry Code), formerly known as IDUFIR, which acts like the unique identification number of the property
- Details of the property owner, including full name and tax ID (NIF)
- Exact address or location of the property.